Open Enrollment for 2025

Open enrollment

Look here for announcements and updates about Open Enrollment
for employees of The Arc of Washington County for the benefit plan year that starts January 1, 2025.

At The Arc of Washington County, we know that benefit requirements change. That’s why we have an Open Enrollment period each year.

For most employee benefits, Open Enrollment is the only time of year you are allowed to make enrollment changes unless you experience a qualifying life event such as marriage, divorce, birth or placement of a child, losing or gaining eligibility for other coverage, etc. During Open Enrollment, you should consider the benefits you have today and ask yourself if they will serve you and your loved ones well in the coming plan year.

Open Enrollment starts Monday, November 4, 2024, and ends Friday, November 8, 2024.

  • Do you need help enrolling? visit this page: tinyurl.com/2025Enroll
  • Do you want to self-enroll or decline coverage? These instructions can help.
  • Do you want to decline all coverage? Complete a waiver and return it to HR. (Waiver will be available once Open Enrollment starts.)

What we are doing to make benefits better for you in 2025:

  • Full-time employees: for the fifth year in a row, there will be no change in your share of premiums for all medical and dental plans. Additional plan costs for 2025 are being covered by The Arc WC.
  • The Arc WC will have an active open enrollment from November 4 through November 8, 2024. You must make an active benefits decision at open enrollment; benefits will not auto renew. Benefit counselors will be available to help you one on one with your benefit choices as well as provide education on existing and new benefit programs so be ready to sign up for your one-on-one meeting at tinyurl.com/2025Enroll.
  • We will continue to partner with Peak Health for our Healthy Steps wellness program for employees enrolled in an Aetna medical plan. This program provides free nurse-administered health evaluations, free labs, and wellness education to help you adopt and maintain a healthy lifestyle. Get rewarded for your efforts in reaching health goals – and receive wellness credits of up to $30 per pay (up to $780 per year). Stay tuned for more Healthy Steps news – your participation will make a difference to your medical plan cost starting in 2026.

We are pleased to have been able to make the following benefits enhancements in the last six years:

  • We reduced your share of health insurance premiums in 2020 and have been able to maintain those rates for you each year since then.
  • The Arc WC contributes $20 per pay (up to $520 annually) to your Health Savings Account (HSA) when you are enrolled in the Qualified High Deductible Health Plan with an HSA.
  • The Arc WC reimburses you up to $1,000 a year in qualifying medical expenses when you are enrolled in the Qualified High Deductible Health Plan with a Health Reimbursement Arrangement (HRA).
  • We continue to partner with the country’s largest pharmacy benefit manager, CVS/Caremark to bring you greater discounts, enhanced access, and improved member services.
  • We reduced heath plan deductibles from $5,500 to $2,000 for individual coverage.
  • We added a second dental option with enhanced benefits, including orthodontia and dental implants.
  • This year, The Arc WC started providing employer-paid Short-Term Disability coverage to all benefits-eligible employees (those classified to work 20 hours or more per week). This coverage provides income equal to 60% of your covered earnings up to $1,500 a week after 14 days of being unable to work due to illness or injury.
  • We increased the match levels for all tiers for the 403B plan. Each tier was increased by $500 and those maximum limits are now, $1,500, $2,000, and $2,700 depending on your years of service with the Arc WC.
  • We installed a gymnasium at 840 Florida Avenue for staff and people supported.

What do you need to do?

  • There is no automatic enrollment for your 2025 benefits; you have to make new elections for the new plan year. If you were hired on or before 10/31/2024 and want to have benefits in 2025, you need to enroll during Open Enrollment in order to have any insurance benefits in 2025. The same is true if you want to decline benefits in 2025. Exceptions: Open Enrollment does not affect your 403(b) retirement plan enrollment, any current Universal Life policies with Transamerica, or any current Whole Life policies with Unum.
  • If you are currently enrolled, review your current benefits and consider any changes you may wish to make for 2025. See below for more information on how to review your current benefits.
  • You can also add, change, decline, or drop coverage for yourself and your eligible dependents during Open Enrollment.
  • It is always a good idea to review and name your life insurance beneficiaries.
  • Make an appointment to meet 1-on-1 with a benefits consultant during Open Enrollment by signing up at sign-up at tinyurl.com/2025Enroll.
  • Starting November 4, you will be able to self-enroll on Paycor’s benefits platform. Here are instructions on how to self-enroll.
  • Be aware that some rates may change for 2025. If you enroll in a plan that uses your age to determine your rates – such as voluntary term life insurance – and you had a milestone birthday (one ending in a 0 or 5), the cost of your coverage will likely increase next year. Any rate changes won’t be available until Open Enrollment starts on November 4.

If you were hired on or before October 31, 2024, and you work 20 or more hours a week, you are eligible for employee benefits and must make decisions about your coverage for 2025.

If you schedule an enrollment appointment, please prepared for it: Know the names, dates of birth, Social Security numbers, and addresses of your dependents and beneficiaries. Please help keep us on schedule by sticking to your appointed time.

Information is available. Learn before you enroll! Be on the lookout for informational emails, videos, and plan materials starting in October 2024.

Open Enrollment Frequently Asked Questions

How can I confirm what I’m currently enrolled in? Use Paycor to view your current enrollment elections under My Benefits in the app or in Paycor under People > Benefits on a browser.

Can I self-enroll? Yes! Self-service online enrollment will be available 24/7 from November 4 through 8, 2024. Here are instructions on how to self-enroll.

How do I get an enrollment appointment with a benefits counselor? Visit tinyurl.com/2025Enroll and sign-up for an appointment with a benefits consultant. Appointments are available every 20 minutes from 7:00 am through 5 pm Monday, November 4 through Thursday, November 7. Please note that appointments are not being taken for Friday, November 8. Instead, we will be taking enrollments on a first-come, first-served basis from 7 am until noon – and you may need to wait in line. If you need help getting online to make the appointment, ask the person in your department who handles scheduling to help you make the appointment or contact Janis Williamson in Human Resources.

I’m confused about my options. Where can I get more information? For more information, take a look at the downloadable documents below in PDF format. We will be adding documents as we get them – and we appreciate your patience:

If you have other questions, just let me know. During Open Enrollment, the best way to reach me will be by email.

Posted by Janis Williamson, SHRM-CP

Last updated: October 29, 2024